Submit public comments in advance to alice.grabowski@railslibraries.org to be read aloud at the meeting.
Committee Meetings
Upcoming Meetings
2026
RAILS Board Advocacy Committee Meeting Aug 20, 2026
Location(s):
- RAILS Burr Ridge Room B/Videoconference Room
- RAILS East Peoria Conference/Videoconference Room
- Rockford University (Howard Colman Library)
- Shorewood-Troy Public Library District
- Agenda Advocacy Committee 08.20.2026 (PDF)
- 5.2 - Draft minutes Advocacy Committee 05.14.2026 (PDF)
- 6.1 - Chicago Area Archivists - NARA Chicago Closure Committee and Call to Action (PDF)
- 6.2 - RAILS Statement on School Library Programs Staffed by Licensed School Librarians Memo (PDF)
- 6.3 - FY2027 Draft Advocacy Committee Meeting Schedule (PDF)
- 6.4 - Advocacy Committee Charge revision approved July 2021 (PDF)
- 7.2 - ALA CD 20.1 Committee on Legislation Final REVISED - June 2026 (PDF)
- 7.2 - IFC Report to ALA Council -- June 2026 (PDF)
RAILS Board Consortial Delivery Data Working Group Meeting Aug 24, 2026
Location(s):
- RAILS Burr Ridge Deirdre Brennan Meeting Room/Videoconference Room
- RAILS Coal Valley Videoconference Room
- Sterling Public Library
- RAILS East Peoria Conference/Videoconference Room
Please submit public comments to alice.grabowski@railslibraries.org.
RAILS Board Resource Sharing Committee Meeting Sep 14, 2026
Location(s):
- RAILS Burr Ridge Deirdre Brennan Meeting Room/Videoconference Room
Please submit public comments to gwen.gemmell@railslibraries.org
RAILS Board Universal Service Committee Meeting Sep 4, 2026
Location(s):
- RAILS Burr Ridge Room B/Videoconference Room
- RAILS Coal Valley Videoconference Room
- RAILS East Peoria Conference/Videoconference Room
Submit public comments to liana.hirner@railslibraries.org to be read aloud.
RAILS Board Consortial Delivery Data Working Group Meeting Oct 26, 2026
Location(s):
- RAILS Burr Ridge Deirdre Brennan Meeting Room/Videoconference Room
- RAILS Coal Valley Videoconference Room
- RAILS East Peoria Conference/Videoconference Room
- Sterling Public Library
Please submit public comments to alice.grabowski@railslibraries.org.
RAILS Board Resource Sharing Committee Meeting Dec 14, 2026
Location(s):
- RAILS Burr Ridge Deirdre Brennan Meeting Room/Videoconference Room
RAILS Board Universal Service Committee Meeting Dec 4, 2026
Location(s):
- RAILS Burr Ridge Room B/Videoconference Room
- RAILS Coal Valley Videoconference Room
- RAILS East Peoria Conference/Videoconference Room
Submit public comments to liana.hirner@railslibraries.org to be read aloud.
2027
RAILS Board Consortial Delivery Data Working Group Meeting Jan 11, 2027
Location(s):
- RAILS Burr Ridge Deirdre Brennan Meeting Room/Videoconference Room
- RAILS Coal Valley Videoconference Room
- RAILS East Peoria Conference/Videoconference Room
- Sterling Public Library
Please submit public comments to alice.grabowski@railslibraries.org.
RAILS Board Consortial Delivery Data Working Group Meeting Feb 22, 2027
Location(s):
- RAILS Burr Ridge Deirdre Brennan Meeting Room/Videoconference Room
- RAILS Coal Valley Videoconference Room
- RAILS East Peoria Conference/Videoconference Room
- Sterling Public Library
Please submit public comments to alice.grabowski@railslibraries.org.
RAILS Board Resource Sharing Committee Meeting Mar 8, 2027
Location(s):
- RAILS Burr Ridge Deirdre Brennan Meeting Room/Videoconference Room
RAILS Board Universal Service Committee Meeting Mar 19, 2027
Location(s):
- RAILS Burr Ridge Room B/Videoconference Room
- RAILS Coal Valley Videoconference Room
- RAILS East Peoria Conference/Videoconference Room
Submit public comments to liana.hirner@railslibraries.org to be read aloud.
RAILS Board Consortial Delivery Data Working Group Meeting Apr 26, 2027
Location(s):
- RAILS Burr Ridge Deirdre Brennan Meeting Room/Videoconference Room
- RAILS Coal Valley Videoconference Room
- RAILS East Peoria Conference/Videoconference Room
- Sterling Public Library
Please submit public comments to alice.grabowski@railslibraries.org.
RAILS Board Resource Sharing Committee Meeting Jun 21, 2027
Location(s):
- RAILS Burr Ridge Deirdre Brennan Meeting Room/Videoconference Room
RAILS Board Universal Service Committee Meeting Jun 11, 2027
Location(s):
- RAILS Burr Ridge Room B/Videoconference Room
- RAILS Coal Valley Videoconference Room
- RAILS East Peoria Conference/Videoconference Room
Submit public comments to liana.hirner@railslibraries.org to be read aloud.
Past Meetings
2026
RAILS Board Consortia Committee Meeting Jul 13, 2026
Meeting Documents
- Agenda - RAILS Board Consortia Committee, July 13, 2026 (PDF)
- 5.2 - Draft Minutes, RAILS Board Consortia Committee 2026-04-20 (PDF)
- 6.2 - Consortial Reports, July 13, 2026 (PDF)
- 6.3 - RAILS Report Consortia July 13, 2026 (PDF)
- 8.1 - FY27 Consortia Committee Meeting Schedule Draft (PDF)
- 8.1 - FY27 Meeting schedule memo (PDF)
- 8.2 - Consortia staff email list memo (PDF)
RAILS Board Policy Committee Meeting Jun 24, 2026
Meeting Documents
- 5.2 - Draft Minutes, Policy Committee Meeting May 27, 2026 (PDF)
- 6.1 - ADA Grievance Policy and Procedure (PDF)
- 6.2 - Personal Appearance (PDF)
- 6.3 - Complaint Reporting Process (PDF)
- 6.4 - Introduction (PDF)
- 7.1 - Receipt of Fraudulent Email (PDF)
- Agenda - Policy Committee Meeting, June 24, 2026 (PDF)
RAILS Board Consortial Delivery Data Working Group Meeting Jun 22, 2026
Meeting Documents
RAILS Board Resource Sharing Committee Meeting Jun 8, 2026
Meeting Documents
RAILS Board Universal Service Committee Meeting Jun 5, 2026
Meeting Documents
- 5.2 Draft Minutes Universal Service Committee 03-13-26 (PDF)
- 6.1 2024 Universal Service Plan (PDF)
- 6.1 Universal Service Plan Committee Tasks 2025 (PDF)
- 7.3 Advocacy and Legislative Options Memo Universal Services Committee June 2026 (PDF)
- 7.5 Draft FY2027 Universal Services Committee Meeting Schedule (PDF)
- Revised Agenda Universal Service Committee 6-5-26 (PDF)
RAILS Board Nominating Committee Meeting Jun 3, 2026
Meeting Documents
RAILS Board Policy Committee Meeting May 27, 2026
Meeting Documents
- Agenda - Policy Committee Meeting, May 27, 2026 (PDF)
- 5.2 - Draft Policy Committee Meeting Minutes - April 22, 2026 (PDF)
- 6.1 - Remote Work (PDF)
- 6.2 - Employment Classifications (PDF)
- 7.1 - ADA Grievance Procedure Policy (PDF)
- 7.2 - On-Call (PDF)
- 7.3 - Personal Appearance (PDF)
- 7.4 - Compensatory Time (PDF)
- 7.5 - Hours of Work (PDF)
- 7.6 - Complaint Reporting Process (PDF)
- 7.7 - Performance Review-Salary Increases (PDF)
- 7.8 - Termination of Employment (PDF)
- 7.9 - Welcome to RAILS (PDF)
RAILS Board Advocacy Committee Meeting May 14, 2026
Meeting Documents
RAILS Board Nominating Committee Meeting Apr 30, 2026
Meeting Documents
RAILS Board Policy Committee Meeting Apr 22, 2026
Meeting Documents
- Agenda - Policy Committee Meeting, April 22, 2026 (PDF)
- 5.2 - Draft Minutes, Policy Committee Meeting March 25, 2026 (PDF)
- 6.1 - FMLA (PDF)
- 6.2 - Bereavement Leave (PDF)
- 6.3 - School Visitation Leave (PDF)
- 6.4 - Employee Blood and Organ Donation Leave (PDF)
- 6.5 - Nursing Employees and Lactation Room (PDF)
- 6.6 - Retirement Plan (PDF)
- 6.7 - Insurance (PDF)
- 6.8 - Other Retirement Benefits (PDF)
- 6.9 - Employee Assistance Program (PDF)
- 6.10 - Employee Referral Incentive Plan (PDF)
- 7.1 - Remote Work (PDF)
- 7.2 - RAILS Employment (PDF)
- 7.3 - Employment Classifications (PDF)
- 7.4 - Pay Periods and Procedures (PDF)
- 7.5 - Overtime and Timekeeping (PDF)
- 7.6 - Military Leave (PDF)
RAILS Board Consortia Committee Meeting Apr 20, 2026
Meeting Documents
- Agenda - RAILS Board Consortia Committee, April 20, 2026 (PDF)
- 5.2 - Draft Minutes Consortia Committee January 26, 2026 (PDF)
- 6.2 - Consortial Reports to Consortia Committee, April, 20, 2026 (PDF)
- 6.3 - RAILS Report to Consortia Committee, April 20, 2026 (PDF)
- 6.4 - Resource Sharing Committee Report (PDF)
- 7.1 - ILA Illinois General Assembly (PDF)
- 7.2 - Use of Artificial Intelligence, Consortial Approaches and Impacts (PDF)
- 8.1 - Draft RAILS Consortia Committee Meeting Schedule for FY2027 (PDF)
- 8.2 - Draft Consortial Delivery Data Working Group Charge (PDF)
- 8.3 - Community College Survey Results (PDF)
- Approved Minutes - RAILS Board Consortia Committee 2026-04-20 (PDF)
RAILS Board Policy Committee Meeting Mar 25, 2026
Meeting Documents
- Agenda Policy Committee Meeting March 25, 2026 (PDF)
- 5.2 - Draft Minutes Policy Committee Meeting February 25, 2026 (PDF)
- 6.1 - RAILS - FOIA Policy (Draft - March 2026) (PDF)
- 6.2 - Outside Employment (PDF)
- 6.3 - General Leave of Absence (PDF)
- 7.1 - Nursing Moms and Room Policy (PDF)
- 7.2 - Blood and Organ Donation Leave Policy (PDF)
- 7.3 - Employee Benefits (PDF)
- 7.4 - Insurance (PDF)
- 7.5 - Employee Assistance Program (PDF)
- 7.6 - COBRA Benefits (PDF)
- 7.7 - Retirement Plan (PDF)
- 7.8 - Other Retirement-Benefit Programs (PDF)
- 7.9 - Employee Retention Incentive Plan (PDF)
- 7.10 - Years of Service (PDF)
- Approved Minutes Policy Committee Meeting, March 25, 2026 (PDF)
RAILS Board Nominating Committee Meeting Mar 19, 2026
Meeting Documents
- Revised Agenda Nominating Committee Meeting 3.19.26 (PDF)
- 10.0 RAILS Board 2026 Election Timeline (PDF)
- 5.2 Draft Minutes RAILS Board Nominating Committee meeting May 29 2025 (PDF)
- 6.0 RAILS Bylaws Sections C-E (PDF)
- 7.0 RAILS Board Member Job Description (PDF)
- 9.0 Recruitment of Board Candidates (PDF)
RAILS Board Universal Service Committee Meeting Mar 13, 2026
Meeting Documents
- Agenda Universal Service Committee 03-13-26 (PDF)
- Draft Minutes Universal Service Committee 12-05-25 (PDF)
- 6.1 Community College Survey Memo Universal Service Committee (PDF)
- 7.2 Public Library Merger Amendment (10-14-19) .docx (PDF)
- 7.3 Non-Resident Card Memo Universal Services Committee March 2026 (PDF)
- Approved Minutes Universal Service Committee 03-13-26 (PDF)
RAILS Board Advocacy Committee Meeting Mar 12, 2026
Meeting Documents
RAILS Board Resource Sharing Committee Meeting Mar 9, 2026
Meeting Documents
- Approved Minutes 3.09.26 RSC Accessible (PDF)
- Agenda for RSC Meeting 3.09.26 (PDF)
- 5.2 Draft Minutes RSC Meeting 12.08.2025 (PDF)
- 6.1 RSC RAILS Report (PDF)
- 6.1 L2 Onboarding Handout (PDF)
- 6.2 Find More Illinois Report (PDF)
- 8.1 Deals & Discounts Update 3.26 - Resource Sharing Committee (PDF)
- 8.2 RSC Delivery Services Memo 03.09.26 (PDF)
RAILS Board Executive Committee Meeting Mar 5, 2026
Meeting Documents
RAILS Board Policy Committee Meeting Feb 25, 2026
Meeting Documents
- Policy Committee Meeting Agenda - February 25, 2026 (PDF)
- 5.2 - Draft Minutes, Policy Committee Meeting, January 28, 2026.pdf (PDF)
- 6.1 - FOIA (PDF)
- 6.2 - Outside Employment (PDF)
- 6.3 - Personal Relationships in the Workplace (PDF)
- 6.4 - Receipt of Fraudulent Email (PDF)
- 7.1 - General Leave of Absence (PDF)
- 7.2 - Voting Leave (PDF)
- 7.3 - Funeral-Bereavement Leave (PDF)
- 7.4 - School Visitation Leave (PDF)
- 7.5 - Jury Duty (PDF)
- 7.6 - FMLA (PDF)
- 7.7 - Nursing Moms and Room Policy (Sample Draft) (PDF)
- 7.8 - Employee Blood and Organ Donation Leave (Sample Draft) (PDF)
- Approved Minutes for Policy Committee Meeting, February 25, 2026 (PDF)
RAILS Board Policy Committee Meeting Jan 28, 2026
Meeting Documents
- Agenda - Policy Committee Meeting, January 28, 2026 (PDF)
- 5.2 - Draft Minutes Policy Committee Meeting, October 22, 2025 (PDF)
- 6.1 - Fiscal Accountability Policy Policy (PDF)
- 6.2 - Sick Leave Policy (PDF)
- 6.3 - Vacation Leave Policy (PDF)
- 6.4 - Vacation Payout Policy (PDF)
- 6.5 - Introductory Period and Benefits Eligibility Policy (PDF)
- 7.1 - RAILS FOIA Policy (PDF)
- 7.2 - Outside Employment Policy (PDF)
- 7.3 - Personal Relationships in the Workplace Policy (PDF)
- 7.4 - Receipt of Fraudulent Email Policy (PDF)
- Approved Minutes Policy Committee Meeting, January 28, 2026 (PDF)
RAILS Board Consortia Committee Meeting Jan 26, 2026
Meeting Documents
- Agenda - RAILS Board Consortia Committee, January 26, 2026 (PDF)
- 5.2 - Draft Minutes Consortia Committee, October 20, 2025 (PDF)
- 6.2 - Consortial Reports to Consortia Committee, January 26, 2026 (PDF)
- 6.3 - RAILS Report to Consortia Committee, January 26, 2026 (PDF)
- 6.4 - Resource Sharing Committee Report (PDF)
- 7.3.1 - Cataloging Updates and Planning (PDF)
- 7.3.2 - Best Practices for Consortial Cataloging (PDF)
- 7.3.3 - Cataloging Staff Competency Levels (PDF)
- 8.1 - Consortia and AI, RAILS Ethical AI Policy (PDF)
- Approved Minutes Consortia Committee 2026-01-26 (PDF)
2025
RAILS Board Resource Sharing Committee Meeting Dec 8, 2025
Meeting Documents
RAILS Board Universal Service Committee Meeting Dec 5, 2025
Meeting Documents
RAILS Board Advocacy Committee Meeting Nov 13, 2025
Meeting Documents
RAILS Board Policy Committee Meeting Oct 22, 2025
Meeting Documents
- Agenda - RAILS Policy Committee Meeting, October 22, 2025 (PDF)
- 5.2 Draft Minutes Policy Committee Mtg 9.24.25 (PDF)
- 6.1 REVISED Holiday Policy (PDF)
- 6.2 REVISED Paid Family Leave (PDF)
- 6.3 Paid Leave for All Workers Policy (PDF)
- 7.1 - RAILS PTO-Leave Breakdown (Reference) (PDF)
- 7.2 Employee Travel Policy (PDF)
- 7.3 Fiscal Accountability Policy (PDF)
- 7.4 Sick Leave Policy (PDF)
- 7.5 Vacation Policy (PDF)
- 7.6 Vacation Payout Policy (PDF)
- 7.7 Introductory Period and Benefits Eligibility Policy (PDF)
- Approved Minutes Policy Committee Meeting, October 22, 2025 (PDF)
RAILS Board Consortia Committee Meeting Oct 20, 2025
Meeting Documents
- Agenda - RAILS Board Consortia Committee Meeting, October 20, 2025 (PDF)
- 5.2 - Draft Minutes Consortia Committee Meeting, July 21, 2025 (PDF)
- 6.0 - RAILS Consortia Committee Charge (PDF)
- 7.2 - Consortial Reports (PDF)
- 7.3 - RAILS Report to Consortia Committee, October 20, 2025 (PDF)
- 7.4 - RSC RAILS Report for Consortia Committee (PDF)
- 9.2 - CCLDNN Guiding Team Charge (PDF)
- 9.3 - Reimagining Delivery Count Project Overview and Update Memo (PDF)
- 9.4 - Consortia Committee Priorities Memo (PDF)
- 10.1 - PrairieCat Strategic Plan Documents FY25-FY27 (PDF)
- 10.2 - RAILS Universal Service Plan (2024) (PDF)
- Approved Consortia Committee Meeting Minutes, October 20, 2025 (PDF)
RAILS Board Policy Committee Meeting Sep 24, 2025
Meeting Documents
- Agenda Policy Committee Meeting 9.24.25 (PDF)
- 5.2 Draft Minutes Policy Committee 5.22.2025 (PDF)
- 6.0 FY2026 Policy Committee Schedule (PDF)
- 7.0 Memo Unfinished Business (PDF)
- 7.1 Communicable Diseases (PDF)
- 7.2 Conduct and Work Rules (PDF)
- 7.3 Reference and Background Checks (PDF)
- 7.4 Travel Policy (PDF)
- 8.1 Holiday Policy (PDF)
- 8.2 Paid Family Leave (PDF)
- 8.3 Paid Leave for All Workers (PDF)
- Approved Minutes Policy Committee Meeting 9.24.25 (PDF)
RAILS Board Resource Sharing Committee Meeting Sep 15, 2025
Meeting Documents
- Approved Minutes RSC Meeting 9.15.2025 (PDF)
- Agenda RSC Meeting 9.15.2025 (PDF)
- 5.2 Draft Minutes RSC 2025.04.28 (PDF)
- 5.3 DRAFT FY2026 Resource Sharing Committee Meeting Schedule (PDF)
- 7.1 RSC RAILS Report (PDF)
- 8.0 FMI Resource Sharing (PDF)
- 10.1 Committee Memo on Resource Sharing 9.15.2025 (PDF)
- Resource Sharing Committee Charge 2021 (PDF)
RAILS Board Universal Service Committee Meeting Sep 12, 2025
Meeting Documents
- Agenda Universal Service Committee 9-12-25 (PDF)
- 5.2 Draft Minutes Universal Service Committee June 13 2025 (PDF)
- 5.3 Universal Service Committee Meeting Schedule FY 2026 (PDF)
- 6.2 Memo Community College Survey Plus Flowchart (PDF)
- 7.2 Plan to Serve the Unserved (PDF)
- Approved Minutes Universal Service Committee Meeting 9-12-25 (PDF)
RAILS Board Advocacy Committee Meeting Sep 11, 2025
Meeting Documents
RAILS Board Consortia Committee Meeting Jul 21, 2025
Meeting Documents
- Agenda for RAILS Board Consortia Committee Meeting on July 21, 2025 (PDF)
- 5.2 - Draft Consortia Committee Minutes for April 21, 2025 (PDF)
- 6.2 - Consortial Reports to Consortia Committee - July 21, 2025 (PDF)
- 6.3 - RAILS Report to Consortia Committee - July 21, 2025 (PDF)
- 6.4 - Resource Sharing Committee Report to Consortia Committee - July 21, 2025 (PDF)
- 7.2 - Broadband Digital Equity Updates - July 21, 2025 (PDF)
- 8.1 - PrairieCat Strategic Plan Documents - July 21, 2025 (PDF)
- 8.2 - Consortia Committee FY26 Priorities and Charge - July 21, 2025 (PDF)
- Approved Minutes Consortia Committee Meeting, July 21, 2025 (PDF)
RAILS Board Advocacy Committee Meeting Jul 10, 2025